Art Circles - Terms & Conditions

Last updated: 11 June 2026

These Terms apply to Art Circles and the services we provide for organizers, attendees, artists, galleries, collectors, and other users. Please read them carefully before using the platform, creating events, registering for events, purchasing tickets, or using organizer tools.

1. Agreement to These Terms

These Terms & Conditions ("Terms") govern your access to and use of Art Circles, including our website, dashboard, organizer tools, public event pages, ticketing, registrations, subscriptions, marketing tools, analytics, AI-powered features, and related services. By using Art Circles, creating an account, registering for an event, purchasing a ticket, or participating in a campaign, you agree to these Terms.

2. Who May Use Art Circles

You must be at least 18 years old to use Art Circles. You are responsible for keeping your account information accurate, maintaining the confidentiality of your login credentials, and all activity under your account. If you use Art Circles on behalf of an organization, you confirm that you are authorized to bind that organization to these Terms.

3. Organizer Accounts & Events

Organizers are responsible for the events, tickets, offers, campaigns, images, descriptions, prices, refund policies, access rules, venue details, capacity limits, guest lists, co-host permissions, and communications they create or manage through Art Circles.

  • Event information must be accurate, lawful, and not misleading.
  • Organizers must have rights to use uploaded images, artwork details, copy, brand assets, contact lists, and campaign content.
  • Organizers are responsible for honoring tickets, access rules, invitations, refunds, and attendee communications unless Art Circles expressly agrees otherwise.
  • We may remove, suspend, or restrict events or accounts that violate these Terms or create legal, safety, payment, fraud, or reputational risk.

4. Events, Registration & Payments

Tickets, registrations, RSVPs, waitlists, guest lists, event access, payments, subscriptions, refunds, invoices, and payouts are handled according to the organizer's event rules, the details shown at registration or checkout, applicable law, and any payment terms shown in the dashboard. Attendees must provide accurate information when registering or purchasing tickets. Organizers remain responsible for event changes, access rules, taxes, chargebacks, refunds, payout information, and honoring attendee communications unless Art Circles expressly agrees otherwise. Art Circles uses Stripe and Stripe Connect for payment processing, organizer onboarding, payment methods, refunds, invoices, and payouts, and paid features may be suspended if payment fails or payment risk is identified.

Invitations may include email links or buttons that allow recipients to accept, RSVP, register, join a guest list, or confirm event access. By clicking those links or buttons, recipients authorize Art Circles to process that action and record the related registration, ticket, attendance, or invitation status.

5. CRM, Campaigns & Communications

Organizers may use Art Circles to import contacts, segment audiences, create campaigns, send invitations, resend ticket confirmations, and measure email performance. Organizers are responsible for ensuring they have a lawful basis to upload contacts and send communications, including honoring unsubscribe, suppression, and do-not-contact requests.

  • Do not upload purchased, scraped, or unlawfully obtained lists.
  • Do not send spam, phishing, misleading, abusive, or unlawful communications.
  • Campaign analytics, including delivery, opens, clicks, bounces, complaints, and unsubscribes, may be used to operate and improve the services.

6. Content, Uploads & Intellectual Property

You retain ownership of content you upload or create, but you grant Art Circles the rights needed to host, process, display, reproduce, resize, transmit, and use that content to provide the services. This includes event listings, artwork details, images, catalogues, ticket content, campaign content, organization profiles, and uploaded files.

  • You must not upload content that infringes intellectual property, privacy, publicity, or other rights.
  • We may remove content that violates these Terms, law, platform rules, or third-party rights.
  • Art Circles branding, software, product design, and platform content remain owned by Art Circles or its licensors.

7. AI-Powered Features

Art Circles may provide AI-powered features that help generate event launch tasks, campaign ideas, recommendations, content, or operational guidance. AI outputs may be incomplete, inaccurate, or unsuitable for your specific situation. You are responsible for reviewing and deciding whether to use any AI-generated output.

  • Do not enter sensitive personal data, confidential information, or third-party content into AI prompts unless you have authority to do so.
  • AI outputs do not constitute legal, financial, tax, medical, safety, or professional advice.
  • We may limit, suspend, or refuse AI feature usage that appears unsafe, abusive, infringing, or inconsistent with these Terms.

8. Third-Party Services

Art Circles relies on third-party tools and infrastructure, including payment processors, analytics providers, authentication providers, cloud storage, maps, AI providers, email delivery providers, hosting providers, and referral technology providers. Current tools may include Stripe, PostHog, Mapbox, Google, OpenAI, Amazon Web Services, and Viral Loops where referral campaigns are active.

Third-party services may have their own terms and privacy policies. Art Circles is not responsible for third-party services except where required by law or expressly stated in a written agreement.

9. Acceptable Use

You must not use Art Circles to:

  • Break the law or violate another person's rights.
  • Upload malware, attempt unauthorized access, interfere with security, scrape the platform, or overload our systems.
  • Misrepresent events, prices, availability, identities, affiliations, artworks, organizers, or ticket rights.
  • Send spam, phishing, abusive, discriminatory, misleading, or unlawful messages.
  • Manipulate waitlists, referrals, analytics, reviews, check-ins, payments, or platform usage.

10. Availability & Changes

We aim to provide a reliable service, but we do not guarantee that Art Circles will be uninterrupted, error-free, or available at all times. We may modify, suspend, discontinue, or restrict parts of the service where needed for maintenance, security, legal compliance, product changes, third-party issues, or business reasons.

11. Termination & Suspension

We may suspend or terminate access to Art Circles if you violate these Terms, create legal or security risk, fail to pay required fees, misuse payments or communications, or where required by a payment processor, regulator, court, or law enforcement authority. You may stop using Art Circles at any time, but some records may be retained as described in our Privacy Policy.

12. Disclaimers

Art Circles is provided on an "as is" and "as available" basis. We do not guarantee any particular attendance, revenue, sales, conversion, campaign result, audience growth, event outcome, artwork sale, AI output, or business result. Organizers remain responsible for their own events, offers, communications, compliance, and attendee relationships.

13. Limitation of Liability

To the fullest extent permitted by law, Art Circles will not be liable for indirect, incidental, special, consequential, punitive, or lost profit damages arising from your use of the services. Nothing in these Terms limits liability that cannot be limited by law.

14. Privacy

Our Privacy Policy explains how we collect, use, store, and share personal data. By using Art Circles, you acknowledge that your data will be handled as described in the Privacy Policy.

15. Referral Challenge Terms Where Offered

Where Art Circles runs a waitlist referral challenge, these additional terms apply to that challenge. The challenge is operated using Viral Loops or a similar referral technology provider to collect, track, and qualify referrals and leaderboard positions.

Eligibility

  • Participation is open to individuals aged 18 years or older at the time of entry.
  • Only one entry per individual is permitted.
  • Participants must enter using a valid, unique, and personal email address.
  • Employees, contractors, or collaborators directly involved in the organization of the challenge may be excluded at our discretion.

How the Challenge Works

  • Participants join the Art Circles waitlist by submitting their email address via the official waitlist form.
  • Each participant receives a unique referral link.
  • Referrals are counted when a referred person signs up using a valid and unique email address.
  • Leaderboard rankings are based on the number of qualified referrals recorded through the referral platform.
  • Quality of referrals matters: real people with valid email addresses are required.

Fraud, Abuse & Disqualification

We reserve the right to review, verify, and audit all referrals and leaderboard positions at any time. The following actions may result in immediate disqualification:

  • Use of fake, disposable, temporary, or invalid email addresses.
  • Self-referrals or multiple entries by the same individual.
  • Use of bots, scripts, automation, or any artificial method to generate referrals.
  • Any activity deemed fraudulent, manipulative, or abusive by Art Circles.

If a participant is disqualified, their position may be removed from the leaderboard, the next eligible participant may move up, and Art Circles' decision is final in matters relating to qualification, disqualification, and leaderboard ranking.

Prizes

Challenge prizes, if offered, will be described in the relevant campaign materials. Past or example prizes may include travel credits, art fair access, memberships, or limited edition Art Circles merchandise. Exact details are subject to availability and may be substituted with a prize of similar value at our discretion.

  • Winners will be contacted via the email address used to enter.
  • Failure to respond to winner communications within a reasonable timeframe may result in forfeiture of the prize.
  • Prizes are non-transferable, non-exchangeable, and not redeemable for cash.

No Guarantee of Access or Membership

Participation in a challenge or placement on a leaderboard does not guarantee access to Art Circles, future membership, invitations, or benefits, and does not create any contractual right beyond the prizes expressly offered for that challenge.

16. Changes to These Terms

We may update these Terms from time to time. Updated versions will be posted on this page with a new "Last updated" date. Your continued use of Art Circles after changes are posted means you accept the updated Terms.

17. Governing Law

These Terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales, except where mandatory local consumer law provides otherwise.

18. Contact

For questions about these Terms, contact Art Circles at hello@art-circles.com.